Midland Metro Alliance
20 February, 2018
Birmingham, United Kingdom
Job Type


The role of the Procurement Administrator is to provide a comprehensive range of administrative support to the procurement team, by organising, co-ordinating and assisting with their workload commitments.

• Provide support to the Procurement Team on a daily basis
• Build and manage internal and external customer relationships in support of the department
• Co-ordinate, provide, collate and organise external and internal meetings, ensuring that the team are prepared and have the relevant documentation, such as agendas and reports
• Ensure requisition log is kept up to date and any requisitions
• Collation of supplier creation forms to be passed to Head of Procurement for signing
• Management of the Procurement Mailbox
• Input requisitions onto the SUMMIT accounting system
• Maintenance of the Supply Chain database of all suppliers within the MMA
• Organise supply chain functions / seminars
• Attend meetings as requested and take minutes
• Ensure minutes, documentation and reports are distributed in a timely manner and monitor progress / co-ordinate close out of actions
• Participate in and sometimes lead ad hoc projects as requested by the senior buying team
• Act as first point of contact for external and internal queries, redirecting to the most appropriate person as necessary
• Carry out various daily administrative tasks as requested and deal with various forms of communication, including letters, emails, faxes, filing, etc.
• Screen telephone calls and enquiries
• Complete any further general administrative tasks as required
• Assist with ensuring that key department KPIs are met
• Consistent and timely department reports compiled
• Management of documentation and supply chain records and databases


• General education to GCSE grade A-C or equivalent
• Proficiency with Microsoft Office is a must; an IT and/or typing qualification would also be beneficial


• Strong organisational, administrative and planning experience is a must
• Previous work within a PA/business administration background would be preferred
• Experience within the construction industry would be desirable but not essential
• Approachable and hard working
• Excellent interpersonal skills and confident communicator with all levels of personnel/stakeholders
• Conscientious approach to work with the ability to scrutinise and self-critique work produced
• Highly self-motivated and able to work with minimum supervision
• Willingness and enthusiasm to take on new challenges and develop own role
• To be a team player, while also having the ability to constructively challenge
• Highly organised with the ability to prioritise and take ownership of workloads
• An eye for detail is essential

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